Role Information
Role Type  Pay Band  Location  Duration  Reports to:
Finance & Resources Manager           Pay band 7/ F Khartoum, Sudan Fixed Term – up to May 2018 Team Leader
purpose of job:

From within the Senior Management team, lead the development and implementation of the programme financial and resource management strategy, ensuring high standards of delivery and accountability across all programme areas on behalf of the British Council.

Responsibilities & Duties :

1     Financial systems and controls

  • Financial, resource and human resources systems and processes to support operational programme delivery effectively; and are compliant with client Head Contract requirements and corporate British Council standards.
  • Financial, resource and human resource policies and guidelines are regularly reviewed to ensure they continue to support operational requirements and meet both external and internal standards.
  • Maintain an effective & efficient system of internal controls which comply with British Council’s

       corporate standards.

  • Ensure that all financial, resource and human resource records & accounts are compiled on time, accurately and in line with international standards & donor regulations.
  • Oversee all aspects of approval of expenditure, procurement and recruitment in line with the Head Contract and British Council policies.

2     Financial planning & Re porting

  • Detailed annual and quarterly programme budgets are prepared in line with Head Contract requirements; multi-annual planning budgets are revised to accommodate contractual changes
  • Annual financial targets for operational expenditure, management income, management expenses and staff costs are met;
  • Development, review and amendment of budgets undertaken periodically and as required.
  • Consolidation of cash flow forecasting for the programme undertaken appropriately
  • Preparation of twice yearly financial reports; Client reporting formats and conditions complied with and internal corporate financial processes are undertaken on time and to standards specified
  • Ensure internal audit receives a ‘satisfactory’ rating at minimum; facilitates and leads KLP team preparation for external audits; leads KLP management response to audit recommendations
  • Audited accounts summary prepared in sufficient time for presentation in Annual Report and for presentation to Programme Governance bodies
  • Ad-hoc periodic reports for budget holders, senior management and donors prepared to standards required.
  • Oversight and management of implementation of KLP Value for Resources Strategy, conducting related analysis regularly and reporting to SMT, the British Council and to the client
  • To ensure the plans , forecast and reports are in line with country and regional strategy an adhere to corporate process and time tables.

3. Teams Management & Support

  • Support the KLP team through effective delegation, support and follow up, to ensure that key financial and resource processes are implemented on time, effectively, and in line with KLP, British Council and donor policies and standards
  • Lead effective grants management and monitoring, including negotiating, monitoring and evaluation of award budgets and expense reconciliation.
  • Maintains motivated and effective teams through high quality line management, including through the KLP performance management mechanisms and through encouragement of professional development of his/her team.
  • Leads on recruitment for administrative and support staff, including post design, and candidate selection; oversees all other aspects of recruitment in accordance with BC procedures and standards.
  • Ensure induction and training of all new staff is conducted to Programme standards
  • Provides key financial support, training and advice to non-finance team members

 

4. Grants and Contracts Management

  • Quality assure all contracts and agreements for the provision of goods and services to the programme and develop mechanisms to monitor and manage contractual compliance.
  • Maintain an effective Grants Financial Management process, consistent policies and procedures responsible for driving quality standards in grant-management and contract management
  • Periodically revise Standard Operating Procedures and Manuals and deliver training in its implementation; monitor effective use of system by all staff
  • Oversight of integrated tools and mechanisms for due diligence assessments of proposed grantees to assess their ability to manage grants and to identify where KLP can provide support and capacity to manage grant funds;

Oversee work with grantees to revise their budgets (if required) to ensure that they are realistic, legally and 

  • contextually appropriate, and value for money (vfm).
  • Supervise all grant agreements and contracts and ensure that staff and grantee personnel understand all clauses of the contract;
  • Maintain a mechanism for monitoring those grants given to sub-contractors, and ensure proper financial reporting & records of same, in line with donor guidelines, where necessary. Maintain control and compliance strategy.
  • Lead on grantees’ financial capacity development strategy; develop recommendations for support and undertake some hands-on training of CSOs.
  • Ensuring programme-wide compliance with British Council financial management, contract management, procurement and other key standards and policies.
  1. Risk Management
  • Maintain standard operating frameworks to ensure that the British Council duty of care is effectively discharged and risks to British Council staff and property, programme personnel and visitors are minimized and managed.
  • Support British Council Business Support Service team with testing and communicating programme continuity and disaster recovery plans as required
  • Ensure corporate Financial Control and Compliance Framework (FCCF) and Enterprise and Risk Management Framework (ERMF) are followed and meetings are held in line with the corporate standard and schedule.
  • Process owners understand the framework requirements and report risk adequately and effectively
  • Ensure minutes of meetings meet corporate standards.
  • Supervise coaching and mentoring of process owners and ensure that appropriate trainings are held at the right time.

Undertake other activities reasonably requested by the Team Leader, Senior Management Team, or the client for the successful accomplishment of KLP’s immediate objectives.

For more details visit the website

Finance & Resources Manager